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    Administrative Officer - Abuja, Nigeria - ECLAT HR Consulting

    ECLAT HR Consulting
    ECLAT HR Consulting Abuja, Nigeria

    Found in: beBee S2 NG - 5 days ago

    Default job background
    Full time
    Description

    Salary- N150,000 – N180,000

    Responsibilities

    The ideal candidate will but is not limited to:

    • Oversee day-to-day office operations, including facilities management, equipment maintenance, and office supplies procurement.
    • Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies.
    • Ensure that office equipment is in working order and arrange for repairs or replacements as needed.
    • Provide administrative support to staff members, including scheduling appointments, coordinating meetings, preparing agendas, and handling correspondence.
    • Assist with travel arrangements, expense reporting, and other administrative tasks as assigned.
    • Ensure that office spaces are well-maintained, organized, and conducive to productivity.
    • Organize and maintain paper and electronic files, records, and documents in accordance with organizational policies and procedures.
    • Ensure that information is easily accessible and properly archived for future reference.
    • Serve as a point of contact for internal and external inquiries, answering phone calls, responding to emails, and directing messages to the appropriate parties.
    • Perform data entry tasks to input and update information in databases, spreadsheets, and other software systems.
    • Generate reports, charts, and graphs to summarize data and support decision-making processes.
    • Communicate effectively with staff, clients, and vendors to facilitate smooth operations.
    • Assist in the coordination of meetings, conferences, and events, including arranging venues, catering, and audiovisual equipment.
    • Maintain organized filing systems for both physical and digital documents, ensuring that records are labelled, categorized, and stored appropriately.
    • Provide general office support as needed, including photocopying, faxing, scanning, and distributing mail

    Requirement

    • Bachelor's degree in business administration, office management, or a related field preferred.
    • Minimum of 3-5 years as an Administrative Officer.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • Excellent leadership, communication, and problem-solving skills.
    • Required Competencies:
    • Proficiency in office software applications, including word processing, spreadsheets, and email.
    • Excellent communication and interpersonal skills, with the ability to interact professionally with diverse individuals.
    • Attention to detail and accuracy in data entry and record-keeping tasks.
    • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
    • Problem-solving skills and the ability to adapt to changing priorities and deadlines.
    • Discretion and integrity when handling sensitive information and confidential documents.
    • Team player with a positive attitude and willingness to collaborate with colleagues to achieve common goals.
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