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    Executive Assistant - Lagos, Nigeria - Global Profilers

    Global Profilers
    Global Profilers Lagos, Nigeria

    1 week ago

    Default job background
    Full time
    Description

    Responsibilities

    • Manage the MD's calendar, including scheduling and coordinating meetings, appointments, conference calls, & travel arrangements.
    • Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.
    • Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.
    • Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.
    • Arrange domestic and international travel for the MD, including flights, accommodations, transportation, and itinerary planning.
    • Coordinate logistics for meetings, including room reservations, audio-visual equipment setup, and catering arrangements.
    • Prepare meeting agendas, presentations, and materials, ensuring timely distribution to participants.
    • Attend meetings as needed to provide administrative support, take notes, and follow up on action items.
    • Organize and maintain electronic and physical files, documents, and records related to the MD's activities and responsibilities.
    • Ensure confidentiality and security of sensitive information, exercising discretion and professionalism at all times.
    • Utilize technology tools and software applications to streamline administrative processes and enhance productivity.
    • Demonstrate proficiency in calendar management software e.g Microsoft Outlook, Google Calendar and other productivity tools e.g Microsoft Office Suite, project management software.
    • Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.

    Qualifications / Experiences

    • Bachelor's degree in Business Administration, Management, or related field preferred.
    • Proven experience 3-5 years as an executive assistant or similar role
    • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
    • Strong communication skills, both written and verbal, with a high level of professionalism and discretion.
    • Proficiency in technology tools and software applications, including calendar management software, Microsoft Office Suite, and other productivity tools.
    • Strong attention to detail and accuracy, with a commitment to delivering high-quality work and meeting deadlines.
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