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    Executive Assistant to MD - Lagos, Nigeria - OJ Wale Pillars Metal and Tech Limited

    OJ Wale Pillars Metal and Tech Limited
    OJ Wale Pillars Metal and Tech Limited Lagos, Nigeria

    2 weeks ago

    Default job background
    Full time
    Description

    Essential Job Responsibilities

    • Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO's emails and processing them accordingly
    • Maintaining comprehensive and accurate corporate records, documents and reports;
    • Performing minor accounting and bookkeeping duties;
    • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;
    • Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;
    • Managing the CEO's daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
    • Coordinating travel arrangements both domestic and international and create trip itineraries;
    • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;
    • Provide general administrative support.
    • Answering the company phone and routing calls to the CEO and/or other relevant parties Planning/organising the CEO's speaking engagements, interviews, business luncheons, client dinners and other related activities
    • Accurately recording minutes from meetings and representing the CEO at meetings in some instances
    • Reading and analyzing incoming memos, submissions, and distributing them as needed.
    • Take Stock and Manage Office Supplies
    • Creating and posting content to the Company's social media accounts
    • Reminding the CEO of important tasks and deadlines
    • Handling confidential information
    • Filing and retrieving corporate records, documents, and reports
    • Performing any other task that may be assigned by the CEO

    Requirements

    • Minimum of BA/BSc. in relevant field.
    • 2 - 3 years of experience as an executive assistant or other relevant administrative support.
    • In-depth understanding of the Microsoft Office suite Word, Excel, Powerpoint, Outlook.
    • Ability to organize a daily workload by priorities.
    • Must be able to meet deadlines in a fast-paced quickly changing environment.
    • A proactive approach to problem-solving with strong decision-making skills.
    • Professional level verbal and written communications skills.
    • Strong organizational skills and ability to multitask
    • Problem-solving and decision making skills
    • Ability to act as a gatekeeper and escalate relevant information to executive as needed
    • Ability to work effectively with minimal supervision
    • Strong interpersonal skills
    • Ability to treat confidential information with appropriate discretion
    • Exceptional attention to detail
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