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    Administrative Assistant - Ibadan, Nigeria - United Nations Conference on Trade and Development (UNCTAD)

    United Nations Conference on Trade and Development (UNCTAD)
    United Nations Conference on Trade and Development (UNCTAD) Ibadan, Nigeria

    1 week ago

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    Description

    JOB DESCRIPTION



    Position: Administrative Assistant

    Contract: 3-year renewable contract

    Location: Ibadan

    Date: 26 April 2024



    DUTIES:

    • Act as receptionist to visitors in the Unit.
    • Receive customer's complaints, forward to the concerned Unit Supervisor and follow up until it is resolved.
    • Assist in managing and assigning inquiries to the buyer and provide inquiry reports to the Procurement Manager.
    • Expedite, track and provide Purchase Orders update as may be necessary.
    • Ensure the use of Oracle/excel/word for creating and updating records.
    • Ensure that records are adequately stored either on cloud or hard files.
    • Keep track of purchases of all orders to ensure prompt delivery of goods.
    • Assist in organizing conferences, workshops, training courses, and other related activities.
    • Assist the supply chain support in the day-to-day administrative processes and functions.
    • Assist in handling logistical arrangements for meetings, workshops, official travels, and accommodation (flight and hotel booking, travel authorization requests, travel advances, and retirement of claims as needed).
    • Assist in raising internal, purchase requisitions and assist in following up with the Finance Office on the processing of invoices and payments.
    • Assist in managing the Unit inventories, raise work orders, and follow up till the execution stage.
    • Assist in coordinating, recording, documenting minutes of meetings and prepare monthly reports.
    • Perform any other job-related duties as may be assigned by the Supervisor.

    Requirements

    QUALIFICATION:

    OND/NCE in Business Administration, Public Administration, or related field with a minimum of three (3) years' experience performing a similar role in a well-structured environment.

    COMPETENCIES:



    The ideal candidate must:

    · Have excellent writing and oral communication skills in English.

    · Be proficient in MS Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience.

    · Proficient in the use of Oracle Applications is mandatory.

    · Be well organized, able to multitask, and work under pressure to meet deadlines with keen attention to details.

    · Have a positive attitude, strong team spirit, and the ability to work well in a diverse team.

    Benefits

    We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.






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