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    Personal Assistant to the MD - Lagos, Nigeria - City Sports Group Limited

    City Sports Group Limited
    City Sports Group Limited Lagos, Nigeria

    1 week ago

    Default job background
    Full time
    Description

    ABOUT THE COMPANY

    Bachelor Degree in Business Administration and any other related field
    3+ years proven experience as an executive assistant and other relevant administrative support experience.
    Ability to drive and possess a valid driver's license is an added advantage.
    Strong time-management skills and the ability to organize and coordinate multiple projects at once.
    Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
    Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.
    Ability to organize a daily workload by priorities.
    Expected to work longer hours from time-to-time as business demands may require.
    Analytical and problem-solving abilities with keen attention to details.
    Must be able to meet deadlines in a fast-paced changing environment.

    JOB SUMMARY

    B.Sc / HND in any course (preferably in the Social Sciences or Arts)Minimum of 3 years' experience of working as an Executive Assistant at CEO level.Verbal and written articulacyProfessional discretionEfficient and a quick thinkerWell-developed time management skillsStrong organizational skillsWillingness to work long hours (weekend inclusive)IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred.Knowledge of standard office administrative practices and procedures.Skills and Attributes:Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.Experience in complying with Company Secretary obligations and support of those responsibilities.Strong planning and organisational skills, able to adapt and respond to the unexpected.Confident, proactive, self-motivated and organised approach.Reliable, responsive, discrete, confidential and diplomatic.Calm under pressure of short deadlines and unexpected change of plans.Comfortable in a fast-paced environment with multiple tasks and projects at hand.Ability to structure own time and create transparent approach to workflow management.Problem-solving/ solution orientation.Good eye for detail and commitment to high-quality outcomes.

    RESPONSIBILITIES

    Manage and maintain the CEO's diary and email account and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.Manage CEO's travel, balancing cost and time efficiency and processing expenses.Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO's time.Responding to invites and making necessary arrangements.Work on delegated projects and research as directed to support the CEO in their meeting preparation.Schedule meetings between the CEO and their direct reports and the committees and groups of which they are a member.Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.Manage the process from "start to finish" of obtaining briefings and papers (as required) from the Leadership Team on behalf of the CEO, to ensure that they are fully prepared for all engagements.Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.Handle confidential information; organize and maintain files.In the absence of the CEO, prepare correspondence on their behalf.

    REQUIRED SKILLS

    Document and archive management, Office administration, management, Calendar management, Email correspondence, Meeting preparation, Presentation preparation and editing (Microsoft PowerPoint)

    REQUIRED EDUCATION

    Bachelor's degree

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