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    Admin/Fleet Manager - Lagos, Nigeria - Najec Limited

    Najec Limited
    Najec Limited Lagos, Nigeria

    5 days ago

    Default job background
    Full time
    Description

    Job Summary

    • We are seeking a proactive and experienced Admin/Fleet Manager to oversee the administrative functions and manage the company's fleet of vehicles.
    • The ideal candidate will be responsible for ensuring efficient operations, maintaining compliance with regulations, and optimizing the use of company resources.

    Responsibilities

    Fleet Management:

    • Maintain an accurate inventory of company vehicles, including registration, insurance, and maintenance records.
    • Coordinate vehicle inspections, repairs, and routine maintenance to ensure safe and reliable operation.
    • Develop and implement preventive maintenance schedules to minimize downtime and prolong the lifespan of vehicles.
    • Monitor fuel usage, mileage, and vehicle expenses to identify cost-saving opportunities and improve efficiency.
    • Ensure compliance with safety regulations, licensing requirements, and environmental standards.

    Administrative Support:

    • Manage administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
    • Oversee office supplies inventory and procurement, ensuring adequate stock levels and cost-effective purchasing.
    • Coordinate travel arrangements, including booking accommodations and transportation for employees.
    • Assist in the preparation of reports, presentations, and other documentation as needed.

    Budget Management:

    • Develop and manage budgets for fleet operations, administrative expenses, and related projects.
    • Monitor expenditures, track variances, and identify opportunities for cost containment and optimization.
    • Provide regular financial reports and analysis to management to support decision-making and planning.

    Vendor and Supplier Management:

    • Negotiate contracts and agreements with vendors and service providers to ensure cost-effective and reliable support for fleet maintenance and administrative services.
    • Monitor vendor performance, resolve issues, and maintain positive relationships to achieve service-level agreements.

    Compliance and Risk Management:

    • Stay abreast of regulatory changes and industry best practices related to fleet management, transportation, and administrative operations.
    • Ensure compliance with legal requirements, including vehicle registration, licensing, insurance, and workplace safety standards.
    • Implement policies and procedures to mitigate risks and promote a culture of safety and compliance within the organization.

    Requirements

    • Bachelor's degree in Business Administration, Logistics, or related field.
    • Proven experience in fleet management, administrative support, or related roles.
    • Proven experience in automobile management and troubleshooting
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    • Proficiency in Microsoft Office Suite and fleet management software.
    • Knowledge of transportation regulations and safety standards.
    • Ability to analyze data, identify trends, and make data-driven decisions.
    • Valid driver's license and clean driving record.
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