Contracts Administrator III - Lagos, Nigeria - Amaiden Energy Nigeria Limited

Description

ABOUT THE COMPANY

maiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors.
Since commencing operations in March 1997, the company continues to grow and exerts its presence in numerous projects in the Nigeria Oil and Gas Industry.
Amaiden Energy Nigeria Limited services portfolio includes; Outsourcing and Manpower Services, Stevedoring Services, Technical Inspection Services(TIS), Quality Assurance and Control (QA/QC), Expediting and Status Reporting, Consultancy, Training and Procurement Services, Construction and Project Management.

In September 2014, the company became a fully owned Nigerian company and changed name to Amaiden Energy Nigeria Limited.
Today's major engineering and construction projects are increasingly more complex and demanding with sourcing materials from numerous locations around the world and from an increasing number of manufacturers. By having the right professional resource as contact and on the ground at the right time, Amaiden Energy Nigeria Limited provides a one stopgap staffing services solution to supports our clients to ensure quality requirements and on-time delivery are met. We are registered with TRACE and DUNS & BRADSTREET with TRAC number TRAC and DBN respectively.
Amaiden Energy was awarded the NIS ISO 9001:2008 in November 2014 and has successfully transited to NIS 9001:2015 by the Standard Organization of Nigeria (SON) in May 2018. Our commitment to the continuous improvement of our quality management system, consistent monitoring, and evaluation of processes, products and service guarantees the provision of our various services in line with global best practices to meet and exceed customers' expectations.
Our Client base includes Nigerian National Petroleum Corporation (NNPC), ExxonMobil (MPN Esso), Total (TEPNG, TUPNI), Addax Petroleum Development Nigeria, Chevron Nigeria Limited (CNL), SEPLAT (ANOHGas), Bell Oil & Gas, West African Ventures (WAV), Tricontinental Oil Services Limited, South Atlantic Petroleum (SAPETRO), Dangote, Zenith General Insurance, OK LNG, Brass LNG, Oilserve, etc.

JOB SUMMARY

Skills and Qualifications Experience with Contract administration, with service-contractor environments preferred. Experience within a large corporation or complex organizational setting. Experience and confidence working in field or industrial environments, including remote locations. Experience working with developing businesses, and also Landowner Companies (LANCO's). Experience in engaging with contractors, in a developing country environment. Highest standard of Safety, Health, Environment aptitude and cultivates the same in others Understanding of Procurement roles, responsibilities and business processes as they relate to contracts Knowledgeable of contracts terms and conditions Good observation and listening skills Demonstrates high level of initiative. Good interpersonal and motivation skills. Good communications and presentation skills Good organizational and administrative skills Good communication skills (oral & written) in English Ability to interact in a multI-cultural environment Good Planning, execution and organizational skills Excellent computing skills Ability to work independently.

RESPONSIBILITIES

Main Functions Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor's compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.Key Duties Participate in pre-qualification and contractor selection Liaise with Procurement to ensure required Contract Documents are in place Participate in contract handover between Procurement and Business Line Initiate and Facilitate contract kick-off meeting with Contractor Communicate with Contractor to develop a joint Interface Management Plan Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function Responsible for stewarding contractor interface activities throughout contract life cycle Participate in service planning and develop contract strategy Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line Establish and maintain the Active Contractor Tracking Database Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.) Link to other business lines to share best practice Coordinate and conduct Contractors Site Assessment Coordinate review contractor crew competency Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard) Report Contractor performance to OIMS 8-1 System Owner and Administrator Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting Assist with coordinate Level 5 Annual Contractor Safety Forum Assist Contract Owner in performing suspension and/or termination to contracts Initiate and ensure contract completion and close out with contractor

REQUIRED SKILLS

Document and archive management, Contractual negotiations, Ability to coordinate, Contract law, Contracting, Planning

REQUIRED EDUCATION

Bachelor's degree