wasinata samuel

Hummanitarian aid worker

Human Resources

Maiduguri, Nafada

About wasinata samuel:

I prioritize the wellbeing of every child and ensure every child has equal opportunity to study, protect and safeguard.

Experience

Program Operation support and procurement.

Closely monitor Key Performance Indicators (KPIs) and trouble-shoot issues affecting program delivery at field level, drawing on support from operations and relevant departments within the country office.
Responsible for coordination of program implementation both direct and indirect, and for delivery of high quality programming on time, on budget, in line with the objectives of the Country Strategic Plan and in accordance with donor requirements
In close coordination with relevant departments, participate in the program proposal process and participate in designing, innovative and high quality programs to serve children.
Effective use of the Development to Perform system including the establishment of clear expectations, measureable objectives, on-going feedback, periodic reviews and fair and unbiased regular evaluations that provide leadership and technical support as needed.
Provide direct and regular on the job mentoring and coaching, to applicable field managers, state program leads and operations coordinator, to demonstrate increased skills and confidence for their respective work areas, and work more efficiently with better prioritization of work.
Support program staff during workshops and events across all sectors.
Liased with internal and external stakeholders such as beneficiaries and volunteers during program implemtation.
Formulate, organize and monitor iner-connected project
Share monthly/weekly spending plan and work hand in hand with finance and supply chain to monitor spendings and KPIs
Develop and control deadlines, budgets and activities
Apply change, risk and resource management
Follow up with project managers on projects with under spending, finance and supply chain too
Resolve project with higher scope issues and ensure to update HMT staff on project issues and ways to mitigate that issue
Ensure to follow up with finance manager on all pending payment.
Assisted mobilization team in awareness raising across sectors.
Facilitated training sessions on first aid and being a first responder in hostile environments across sectors such as Child protection, nutrition and education.
Update contract tracking sheet on a weekly basis
Update On-going PR Master list with all assigned purchase requests and share with program team on a weekly basis
Printing Purchase Requests (PRs) in coordination with Senior Operations manager; ensuring that PR is given to the originator for appropriate signatures
Have a full understanding of SCI procurement policies and formats
Collects quotations and bids from the market for PR-s as assigned by the manager Ц as per SCI standards and formats;
Interact with vendors during the collection of quotations Ц explain SCI formats and ensure that vendors will use the provided forms.
Ensure fair competition and strictly adhere toа SC procurement rules regarding vendor relations.
Interact with vendors, in coordination with Operations Manager; coordinating with the Finance department to ensure payments are facilitated in a timely manner
Ensure goods are received in accordance with Save the children standards.
Prepare the required documentation of supplies and transactions are completed to SC standards.
Update Completed PR Master list with all assigned PRs.
Preparing payments for all assigned procurements
File completed transactions as necessary
Assist the Operations Manager and office staff with procurement activities, as required;
Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
Training of staff on Save the children rules and regulations and related procedure.

Guest house management

Supervice all incoming vendors, and also ensure all work are done tidy and to requestor satisfactory
Follow up on office, guest house and warehose lease, addendum, vetting, and contract to ensure is up to date.
Coordinate in creating of office space.
Ensure all incoming guest get approval/TAR attached with flight request.
Follow up on replenish of guest house consumables and toiletries
Ensure regular and timely payment of lease, DSTV and NEPA.
Ensure guest house is kept clean and tidy for staff use.
Ensure all facilities are always in good condition
Prepare quarterly maintenance and furmigation.
Ensure all outgoing guest to fill the guest house assessment form to enable supervisor to know other issue within the guest house, eg cooks, cleaning, ironing facilities, staff safety and their items while staying.
Monitor security light and cameras working on a daily basis.
Advice management/line manager on ways to manage running cost.
Ensure regular spot check and repairs
Ensure to always give feedback on any challenges
Always check the DSTV to ensure its working

Nigerian Bottling Company (NBC) Maiduguri Plant, HR/Administrative Officer May 2009 – Dec 2011

Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process. In line with the company policy and procedures, guide/conduct all stages of the recruitment process including role evaluation, advertisement/sourcing, long-listing, screening, interviews, background checks, making and negotiating reward offers and issuing of contracts.
Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff.
Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process in line with NBC’s policy and procedures.
Coordinate communication with candidates in a way that reflects NBC’s values.
Maintain hard copy personnel filing system and monitors staff file digitization initiatives.
Archive personnel files (hard and digital copies).
Support the unit’s meetings, and other HR events.
Support the field offices in coordinating HR key activities.
Consolidate and follow up with annual leave planning.
Process payments for HR-related expenses and keep records accessible for audit checks
Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process.
Identify training courses and their costs and maintain a list of available courses.
Research training opportunities as prioritised by the SMT or as requested by supervisors.
Provide support to supervisors to arrange training opportunities for staff.
Organized and scheduled appointments, planned meetings and documented minutes for reference purposes.
Acted as the point of contact for internal and external clients; provided general support to visitors.
Facilitated recruitment of casual workers and also prepared and managed budget for the recruitment process
Assisted in the preparation of regularly scheduled reports and maintained a proper filing system.
Supporting recruitment process by collecting application, long listing, schedules, examination test, and conducting interviews.
Preparing for contract for both casual workers and full time workers.
Receive invoice and receipts, ensure that that they are consistent and conform, that they validate by the purchasing officer and accordance with the purchasing procedure.
Organized and scheduled appointments, planned meetings and documented minutes for reference purposes.
Assisted in the preparation of regularly scheduled reports and maintained a proper filing system.
Wrote and distributed emails, correspondence memos, letters, faxes and forms.
Effectively updated and maintained office policies and procedures.
Closely monitored the progress of all applicants and maintained accurate records in a professional manner.
Plans all project expenses on monthly bases with logistics and program teams.
Distribute emails, correspondence memos, letters, faxes and forms to concern staff
Assisted in the preparation of regularly scheduled reports and maintained a proper filing system.

Operation/Budget support

Assist the store manager in protecting and securing all company assets
Manage internal product support systems and train all staff accordingly
Assist store manager in ensuring proper staffing coverage on a daily basis and ensure proper onboarding of new staff.
Report all accident and injuries in a timely manner to the safety and security manager
Manage the development, tracking and reporting of quarterly KPIs.
Ensure to give report on monthly report, KPis and monthly spendings
Motivate, coach, mentor and develop frontline for hourly and contract staff.
Plan, direct control and monitor the operation department budget{s}.
Involve in the hiring process and also ensure recruitment panels to sign conflict of interest form, and customer meetings as necessary.

People Management & Leadership

Manage and oversee issues related to staff orientation and employment.
Support with, and facilitate the human resource processes in all field locations.