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- Greet and assist visitors, clients, and staff professionally.
- Answer and route incoming phone calls and emails promptly.
- Maintain a welcoming and professional reception area.
- Manage and maintain office files, records, and documentation systematically.
- Prepare and distribute correspondence, memos, and reports.
- Support in drafting, editing, and formatting internal and external documents.
- Organize and coordinate meetings, appointments, and company events.
- Handle incoming and outgoing mail and courier services.
- Manage office supplies, stationery, and equipment inventory.
- Facilitate internal communication between departments.
- Act as liaison for external vendors, clients, and service providers.
- Coordinate logistics for company activities and client visits.
- Record Keeping & Data Management:
- Maintain accurate records of visitors, deliveries, and company assets.
- Support data entry and database management tasks.
- Ensure the environment, offices, reception area and meeting rooms are tidy and presentable.
- Report maintenance issues and coordinate repairs.
- Monitor visitor access and maintain visitor logs.
- Ensure compliance with company policies and security procedures.
- Support HR & Administrative Functions:
- Assist in onboarding new employees by preparing necessary documentation.
- Support staff with administrative requests as needed.
- Maintain confidentiality of sensitive information.
- Promote a safe working environment.
- Follow safety protocols and emergency procedures.
- Serve as the face of the company, creating a positive first impression.
- Manage the scheduling of meetings and appointments efficiently.
- Maintain confidentiality of organizational information.
- Support procurement processes for office supplies and equipment.
- Assist with travel arrangements for staff and visitors.
- Track and report office expenses and petty cash if applicable.
- Ensure compliance with local regulations and company policies.
- Maintain an up-to-date contact directory and organizational charts.
- Facilitate communication flow between management and staff.
- Higher diploma or degree in Office Administration or related field preferred.
- Proven experience in administrative or front desk or customer service roles (minimum 2 years preferred).
- Experience in a corporate or professional service environment is advantageous.
- Excellent command of English; proficiency in local languages is an advantage.
- Familiarity with office management software (MS Office Suite, email platforms).
- Office management best practices.
- Customer service standards.
- Exceptional communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Problem-solving and conflict resolution skills.
- Attention to detail and accuracy.
- Proficiency in MS Office and basic IT tools.
- Ability to remain professional under pressure.
- Handling multiple priorities effectively.
- Maintaining confidentiality and discretion.
- Building and maintaining positive relationships.
- Basic knowledge of Nigerian business and cultural environment.
- Familiarity with safety and security protocols.
- MS Office (Word, Excel, PowerPoint, Outlook).
- Use of office management and communication tools.
- Basic record-keeping and filing systems.
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- Adaptability and flexibility.
- Teamwork and collaboration.
front desk/administrative officer - Lekki - Paul Osaji & Co

2 months ago
Description
A reputable Real Estate firm with their Head Office situated in Lekki, Lagos State is seeking to hire a highly organized, proactive and detail-oriented Front Desk/Administrative Officer to manage our office operations and provide comprehensive administrative support to ensure efficiency and compliance with company policies. The ideal candidate will be a self-motivated individual with excellent communication and interpersonal skills, capable of multitasking and working with minimal supervision.
A) JOB TITLE: Front Desk/Administrative Officer
LOCATION: Lekki, Lagos, Nigeria
DIRECTLY REPORTS TO: HOD, Administration
INDUSTRY: Estate Surveying and Valuation
Role and Responsibilities:
Reception & Customer Service:
Administrative Support:
Communication & Coordination:
Facilities & Office Environment:
Security & Compliance:
Health & Safety:
Key Responsibilities
QUALIFICATIONS AND EDUCATION REQUIREMENTS
KNOWLEDGE, SKILLS AND ABILITIES
(The knowledge, skills and attitudes required for satisfactory job performance)
Work Experience:
Technical Skills:
Soft Skills:
APPLICATION INSTRUCTIONS: Interested and qualified candidates are invited to apply using the link below on or before Friday 12th September, 2025:
Job Type: Full-time
Application Deadline: 12/09/2025
Expected Start Date: 01/10/2025
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