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  • front desk/administrative officer - Lekki - Paul Osaji & Co

    Paul Osaji & Co
    Paul Osaji & Co Lekki

    2 months ago

    ₦1,200,000 - ₦2,400,000 (NGN) per year *
    Description

    A reputable Real Estate firm with their Head Office situated in Lekki, Lagos State is seeking to hire a highly organized, proactive and detail-oriented Front Desk/Administrative Officer to manage our office operations and provide comprehensive administrative support to ensure efficiency and compliance with company policies. The ideal candidate will be a self-motivated individual with excellent communication and interpersonal skills, capable of multitasking and working with minimal supervision.

    A) JOB TITLE: Front Desk/Administrative Officer

    LOCATION: Lekki, Lagos, Nigeria

    DIRECTLY REPORTS TO: HOD, Administration

    INDUSTRY: Estate Surveying and Valuation

    Role and Responsibilities:

    Reception & Customer Service:

    • Greet and assist visitors, clients, and staff professionally.
    • Answer and route incoming phone calls and emails promptly.
    • Maintain a welcoming and professional reception area.

    Administrative Support:

    • Manage and maintain office files, records, and documentation systematically.
    • Prepare and distribute correspondence, memos, and reports.
    • Support in drafting, editing, and formatting internal and external documents.
    • Organize and coordinate meetings, appointments, and company events.
    • Handle incoming and outgoing mail and courier services.
    • Manage office supplies, stationery, and equipment inventory.

    Communication & Coordination:

    • Facilitate internal communication between departments.
    • Act as liaison for external vendors, clients, and service providers.
    • Coordinate logistics for company activities and client visits.
    • Record Keeping & Data Management:
    • Maintain accurate records of visitors, deliveries, and company assets.
    • Support data entry and database management tasks.

    Facilities & Office Environment:

    • Ensure the environment, offices, reception area and meeting rooms are tidy and presentable.
    • Report maintenance issues and coordinate repairs.

    Security & Compliance:

    • Monitor visitor access and maintain visitor logs.
    • Ensure compliance with company policies and security procedures.
    • Support HR & Administrative Functions:
    • Assist in onboarding new employees by preparing necessary documentation.
    • Support staff with administrative requests as needed.
    • Maintain confidentiality of sensitive information.

    Health & Safety:

    • Promote a safe working environment.
    • Follow safety protocols and emergency procedures.

    Key Responsibilities

    • Serve as the face of the company, creating a positive first impression.
    • Manage the scheduling of meetings and appointments efficiently.
    • Maintain confidentiality of organizational information.
    • Support procurement processes for office supplies and equipment.
    • Assist with travel arrangements for staff and visitors.
    • Track and report office expenses and petty cash if applicable.
    • Ensure compliance with local regulations and company policies.
    • Maintain an up-to-date contact directory and organizational charts.
    • Facilitate communication flow between management and staff.

    QUALIFICATIONS AND EDUCATION REQUIREMENTS

    • Higher diploma or degree in Office Administration or related field preferred.
    • Proven experience in administrative or front desk or customer service roles (minimum 2 years preferred).
    • Experience in a corporate or professional service environment is advantageous.

    KNOWLEDGE, SKILLS AND ABILITIES

    (The knowledge, skills and attitudes required for satisfactory job performance)

    Work Experience:

    • Excellent command of English; proficiency in local languages is an advantage.
    • Familiarity with office management software (MS Office Suite, email platforms).
    • Office management best practices.
    • Customer service standards.
    • Exceptional communication and interpersonal skills.
    • Strong organizational and multitasking abilities.
    • Problem-solving and conflict resolution skills.
    • Attention to detail and accuracy.
    • Proficiency in MS Office and basic IT tools.
    • Ability to remain professional under pressure.
    • Handling multiple priorities effectively.
    • Maintaining confidentiality and discretion.
    • Building and maintaining positive relationships.
    • Basic knowledge of Nigerian business and cultural environment.
    • Familiarity with safety and security protocols.

    Technical Skills:

    • MS Office (Word, Excel, PowerPoint, Outlook).
    • Use of office management and communication tools.
    • Basic record-keeping and filing systems.
    • Familiarity with security and access control systems.

    Soft Skills:

    • Professional demeanor and appearance.
    • Strong interpersonal skills.
    • Punctuality and dependability.
    • Adaptability and flexibility.
    • Teamwork and collaboration.

    APPLICATION INSTRUCTIONS: Interested and qualified candidates are invited to apply using the link below on or before Friday 12th September, 2025:

    Job Type: Full-time

    Application Deadline: 12/09/2025

    Expected Start Date: 01/10/2025

    * This salary range is an estimation made by beBee
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