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- Maintain the CEO calendar, including scheduling appointments, meetings, and conferences.
- Maintain all hard copy and digital records for ongoing executive projects of the executive team.
- Prioritize and manage conflicting demands, ensuring the Director's schedule is optimized for maximum productivity.
- Send meeting reminders and coordinate logistics for internal and external meetings.
- Handle all incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and efficient manner.
- Draft, proofread, and edit documents, presentations, and reports as required.
- Act as a liaison between the CEO and internal/external stakeholders, maintaining strong lines of communication.
- Arrange travel accommodations, including flights, accommodation, and ground transportation, ensuring a seamless travel experience.
- Prepare detailed itineraries and travel packs for the CEO business trips.
- Monitor travel expenses and process expense reports in a timely manner.
- Organize and coordinate meetings, conferences, and events, both internally and externally.
- Prepare meeting agendas, collate and distribute necessary documents, and record meeting minutes.
- Ensure meeting rooms are set up with required equipment and supplies.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a systematic and organized filing system, both physical and electronic, ensuring all documents are easily accessible.
- Build and maintain positive working relationships with internal and external stakeholders, including staff, clients, and partners.
- Act as a point of contact for the General Managing Director, efficiently handling inquiries and resolving issues where appropriate.
Requirements: - Bachelor's degree in Business Administration, Communications, or a related field (preferred).
- Minimum 5 years Proven experience as a Personal Assistant, Executive Assistant, or similar role, supporting high-level executives.
- Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
- Strong verbal and written communication skills, with a keen eye for detail.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Excellent time management skills, with the ability to work under pressure and meet tight deadlines.
- Proactive and resourceful, with a problem-solving mindset.
- Flexibility to work outside regular business hours, if necessary.
- Professional demeanor, with strong interpersonal and relationship-building skills
Working Hours: Mon-Fri|8 am - 5 pm
Location: Victoria Island
Remuneration: NGN 200, ,000
Executive Assistant - Lagos, Nigeria - WorQulture
Description
Responsibilities: