Executive Assistant to CEO - Lekki - Xtreme Mindz Solutions Limited

Description

Summary of role

Your role goes beyond the traditional administrative tasks. You will provide a high level of administrative support to the CEO. This will involve prioritizing and managing workflow, quality control of decisions, and overseeing the administration of the Department's meetings.

You will be an important, direct point of contact for various external stakeholders and Officers throughout the Department. You are expected to be professional, enthusiastic, flexible, proactive, and able to prioritize while handling other demands.

Core responsibilities include managing the flow of all internal and external communications, planning, and prioritizing the calendar of meetings, activities, and travel arrangements, and managing the schedule to focus on deadlines and deliverables. You will also deal with the CEO's incoming and outgoing correspondence, maintaining accurate electronic and hard copy records.

Primary Responsibilities

Daily management of his calendar, arranging all meetings and visits for him.

Being substantially responsible on a day-to-day basis for the prioritization and organization of workload, diary management, and supporting him during his absence.

You will need to use your high level of initiative in providing a gatekeeping and sign-posting function in terms of telephone, email, official visits, etc, and highlight any sensitive, contentious, or important items.

Work to understand his schedule to readily determine whether to accept a meeting request or request more information regarding the meeting request.

Effective and efficient management of his outer office.

Take pictures and videos of him, and also create content as required.

Work with the Partnership department and the Graphic Designer to create content and share where required.

Make flight and hotel reservations and be available to travel with him occasionally.

Provide full EA support and have the ability to undertake a wide range of tasks as delegated, to ensure completion with set targets and deadlines.

To act as secretary to official and team meetings, make available meeting links as required, take meeting notes, and publish minutes promptly.

Utilize a wide range of software, including Word, Excel, and PowerPoint, to manage meetings, communications, and processes.

Ensuring that he is equipped with all the necessary tools to carry out his job function.

Liaison with other departments to ensure smooth coordination.

Ensure enquiries are dealt with efficiently and professionally, prioritizing and taking necessary action, and tracking enquiries/actions to ensure their satisfactory completion.

Deal competently and with confidentiality with extremely sensitive information and have due regard for data protection.

Perform other related duties as may be requested by the CEO.

Job Type: Full-time

Pay: ₦150, ₦200,000.00 per month