Administrative Officer - Ibadan, Nigeria - Presto Integrated Solutions

Description

Responsibilities
Provide Comprehensive Administrative Support:

• Manage staff calendars, schedule appointments, and coordinate travel arrangements.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Process and manage incoming and outgoing mail and courier deliveries.
• Prepare professional presentations and meeting materials.
• Assist with data entry, document preparation, and other clerical tasks.

Maintain an Efficient Office Environment:

• Manage office supplies and equipment inventory, ensuring timely reordering.
• Maintain a clean and organized office environment.
• Coordinate office logistics, including furniture arrangements and space management.

Human Resources Support:

• Assist with onboarding new employees and maintaining employee records.
• Process basic HR paperwork e.g., time off requests, expense reports.

Financial Support:

• Assist with accounts payable and receivable functions depending on experience.
• Manage petty cash and perform basic accounting tasks.

Project and Event Management:

• Assist with project coordination by managing deadlines and maintaining project documentation.
• Coordinate and plan company events and meetings.

Technology Proficiency:

• Utilize a variety of software applications including Microsoft Office Suite Word, Excel, PowerPoint,.

Requirements

• Strong organizational skills with a keen eye for detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff and clients.
• Proficient in Microsoft Office Suite Word, Excel, PowerPoint, Outlook.
• Ability to prioritize tasks, manage multiple deadlines, and work independently while also being a team player.
• Positive attitude, professional demeanor, and a willingness to learn.