Polycarp Emmanuel Yahaya

An (IT) literate with proven proficiency in data collection, computing, management, and accounting skills.

A quick learner and a strong team player with high level of self-confidence, acquainted with GBV/Child Protection, Administration/Office, Operations and secretarial skills for over nine (9) years of progressive working experience with various organizations.

An Educationist who understands core values and job ethics.

Possess a high degree of proficiency in written and spoken English, Hausa, Kanuri and Igbo. 

April 2018 to October 2021 Danish Refugee Council
Job Designation #2; Program Administrative/M&E Officer

Responsibilities;
•Managing budget and its creation and re-booking budget lines that have been charged wrongly.
•Support proposal writing. Develop and maintain relationships with senior-level management team and decision-makers. 
•Provide financial support to PMs including timesheet, subcontract, consultant agreement, Purchase Requisition, and invoice reviews. 
•Collate data and prepare data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.
•Support the development of annual plans (Leave, procurement, and work plans) for concerning programs and implementation of policies.
•Support with the planning and preparation for internal/external visits e.g donor, HQ, etc
•Reconcile invoices against the PRs/POs and process for payment and maintain a proper record of invoices. Statistical analyses of staff and activity locations.
•Reviewing, databases, and data tracking tools of diverse projects to maintain data quality for collating reliable and consistent data and sending accurate reports.
•Perform accurate and timely recording of data within the specific technical area of work i.e food security (GFD, BSFP, and CBT activities) following corporate standards and guidelines.
•Work and exchange information with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities
•Monitoring and reviewing of travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with finance budgetary laid rules, including tracking of expenses for the procured items/procurement status and documenting/tracking of casual workers’ payments considering the budget
•Periodic assessments such as need assessments, baselines, midterm, and end-line evaluation of programs/post-distribution monitoring (PDM).
•Close supervision and training enumerators. And perform other duties as assigned to me.

June 2016 to April 2018 Danish Refugee Council, Maiduguri Borno State.
Job Designation #1; GBV/Protection Officer

Responsibilities;   
•Ensure that GBV survivors, vulnerable women and girls are assessed, registered  and properly distributed as required                                                    
•Maintain and collect information by assigned methods and complete  research/assessment in specific area and  appropriate document and report results
•Performed periodic research to remain current on evolving trends in child protection practices.          
•Has Involved community in the protection processes of children in particular need of help                                             
•Ensure Child protection incident reporting is mainstreamed into the humanitarian and programme accountability reporting system and incident reports incorporated in monthly reporting 
•Has worked with children, families, and care takers to implement the actions determined through planning to bring about changes necessary to ensure the safety, stability, and development of the child. This includes direct guiding, encouraging, and supporting the child and family while monitoring impacts
•Supports the implementation of the Monitoring and Reporting Mechanism (MRM) on the six grave violations and participates in coordination mechanisms with relevant child protection actors inside and outside the mission           
•Has advocated for the rights, decisions, strengths, and needs for children and families and promote their access to resources, supports, and services.
•Has ensured that the social workers team case management and inquiry notes are to a very high stand etc.

May 2010 to March 2016 Airtel Nigeria, Maiduguri Borno State.
Job Designation: Administrative Officer and General Duties
Responsibilities;    
•Successfully improved office efficiency, reduced expenses, and recovered lost billable hours by upgrading the operating system
•Responsible for managing end-to-end procurement process. 
•Sourced vendors, built relationships and negotiated prices. 
•Developed productive relationships with key account holders.
•Worked with clients to resolve claim issues quickly and efficiently.
•Negotiated and finalized contracts.
•Dealing with all of the recruitment and placement, compensation and benefits needs and employment issues of the organization.              
•Guided employees when faced with a difficult challenge in their work or when    working with a team member and experiencing a conflict.                                        
•Has maintained office equipment and supply of general stationery and ordered repairs and servicing of machinery as required
•Operated word processing equipment, personal computers, and related electronic equipment to perform advanced functions
•Scheduled a staff of 10 team members and assigned specificresponsibilities for each employee to cover all administrative duties •Maintained records and files, and arranges for disposition or storage in accordance with regulatory requirements for records retention
•Implemented a successful updated training program for new office employees to help improve staff retention rate to 85 percent
•Has provided advice as it pertains to recruitment selections & ensure adherence to policies and procedures In filling vacant posts and ensures that all employee policies follow current laws & regulations
•Has responded to customer requests, inquiries and complaint and resolved all issues etc 

BSc (Hons) in Public Administration